PROCTOR ELIGIBILITY AND REQUIREMENTS

PROCTOR REGISTRATION

In an effort to make the registration process more efficient and easier for teams to select their proctor, teams will no longer need to enter a proctor’s membership number in order to assign their proctor. Once a team enters their school, the names of eligible proctors who have registered at their university will drop down and be selectable for their team.

Each team must have a proctor to supervise competition activities.

Proctors must be an IEEE Member of higher membership grade. Student or Graduate Student Members are not allowed to proctor, but are encouraged to participate as a team member in the competition.

Proctors can now register to proctor at an educational facility of their choice. Otherwise Proctor information (an IEEE Member Number) will be required during the registration process for teams.

Student Branch Counselors and Mentors and Student Branch Chapter Advisors should be eligible Proctors as they should all be higher grade IEEE members. Many IEEE Young Professionals are also higher grade IEEE members and may be eligible to serve as proctors.

Teams may want to recruit two or more proctors so that proctors can take breaks to rest during the 24-hour competition.

Proctor tasks include:

  • Monitor the general flow of the activity
  • Inform students when the competition begins, at the middle of it, when there are 6 hours left and when there is 1 hour left
  • Ensure that no one external to the team helps or assists the student participants in resolving the problems in any way
  • Ensures teams receive adequate rest, nutrition and exercise

Proctors are allowed to manage up to 15 teams. Teams may also enjoy the support of multiple proctors to share responsibilities and take shifts. Teams will assign their primary proctor and add alternates into the registration platform in v-Tools. Assigned proctors are responsible for ensuring that participants do not engage in plagiarism and adhere to the IEEE Code of Conduct.

If you need assistance in finding a proctor, please refer to Collabratec to search for higher grade members in your area. Also, you may contact the Student Activities Chair in your section or your region.

Venue

Although IEEEXtreme is an online competition, a physical location, or online means, must be identified for each team to use during the 24-hour competition.

Should circumstances allow, proctors and teams can participate in the same venue. Venues can be in an IEEE Student Branch office, a college lab or another location on campus. It must be a place that participants can use for the entire 24 hours during the competition. Teams will need some connection to the internet and at least one computer to work on. It is ideal if the venue also has space for team participants to rest.